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Classroom: Scheduling & Attendance

Our new Scheduling & Attendance feature in Classroom Mode helps you plan, manage, and track training sessions—without the spreadsheets.

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Note: Currently optimized for Pixaera training sessions. Support for non-Pixaera trainings is coming soon.

✨ Key Capabilities

🚀 Schedule Sessions with Ease

Set up training sessions in seconds—pick the desired date, time, module, instructor, site, and room from one streamlined interface.

create session

To schedule a session:

  1. Open Classroom Mode from your Pixaera dashboard.
  2. Click “Create Session” and choose the desired training module(s).
  3. Select the date and time for the session.
  4. Assign an instructor from your internal team.
  5. Choose the location – specify the site and training room.
  6. Review session details, then click “Save” to finalize.

💡 Tip: You can edit, duplicate, or cancel sessions anytime from the session list.

🧑‍💻 Manage Participants Seamlessly

Add internal staff and external contractors using email or ID/passport. Assign users to regions, sites, or groups for easier tracking.

add users (1)

To manage participants:

  1. Open the session you’d like to manage in Classroom Mode.
  2. Click “Add Participants” to begin adding users.
  3. Enter participant details — either email address or ID/passport number.
  4. Assign users to the appropriate region, site, or group for better tracking.
  5. Click “Add” or “Save” to confirm and finalize the participant list.

Alternatively:

  1. Bulk add users by clicking “Bulk upload.”
  2. Download the provided CSV template and fill in the required participant details (email, ID/passport, group, etc.).
  3. Upload the completed file, and the system will automatically populate the participant list.

💡 Tip: You can edit participant details or reassign them to different groups at any time before the session begins.

📊 Track Attendance Accurately

Manually verify participants and track attendance directly in the platform—ensuring compliance and accuracy.

mark attendance (1)

To mark attendance:

  1. Open the scheduled session from the session list in Classroom Mode.
  2. Click on “Mark Attendance” in the status column.
  3. Search or scroll to locate the participant you want to verify.
  4. Confirm their attendance by toggling the button to “Attended”
  5. Repeat for all participants in the session.
  6. Click on Submit attendance to finalize the process.

💡 Tip: You can export attendance records for compliance or audit purposes anytime.

✅ Why This Matters

Before:

❌ Scattered scheduling tools

❌ Manual attendance logs

❌ Compliance headaches

Now:

✔️ Integrated scheduling + attendance

✔️ Digital, secure records

✔️ Effortless compliance and visibility