Assigning roles and permissions

Assigning roles in Pixaera helps control what users can see and do on the platform. This ensures every team member has the right level of access for their responsibilities.

User roles

There are three default roles in Pixaera:

1. Admin

Admins have full access across the platform.

• Add, edit, and deactivate users
• Assign roles and manage groups
• Access all reporting and management tools
• Control classroom and VR deployment settings

2. Manager

Managers have access to oversee teams and sessions.

• View and manage training activity within their assigned groups/sites
• Create OTPs and VR PINs for users
• Host classroom sessions if granted Classroom Host permissions
• Cannot change roles or deactivate users

3. Trainee

Trainees are end users who complete assigned training.

• Access training modules (PC, VR, and classroom)
• View their own training history
• Cannot manage users or access reports

Role permissions 

Page	Permission	Admin	Manager	Trainee
PC Access	N/A	✅​	✅​	✅​
VR Access	N/A	✅​	✅​	✅​
Device Management	N/A	✅​	✅​	❌​
Reports	N/A	✅​	✅​	❌​
User Management	Add User(s)*	✅​	✅​	❌​
User Management	Create OTP	✅​	✅​	❌​
User Management	Create VR Pin	✅​	✅​	❌​
User Management	Export	✅​	✅​	❌​
User Management	Edit*	​✅	✅​	❌​
User Management	Deactivate	✅​	✅​	❌​
User Management	Bulk Actions>Export	​✅	✅​	❌​
User Management	Bulk Actions>Deactivate	✅	✅​	❌​
User Management	Bulk Actions>Create OTP	✅​	✅​	❌​
User Management	Bulk Actions>Create VR Pin	​✅	✅​	❌​
User Management	Bulk Actions>Change User’s Roles	✅​	❌​	❌​
User Management	Bulk Actions>Change Users’ Status	​✅	❌​	❌​
Classroom	View and upload sessions*	✅​	✅​	❌​

Assigning a role

Roles are assigned during user creation:

• When using Add Single User, select the role from the dropdown.
• When using Bulk Import, include the role in the Role column (e.g., admin, manager, trainee).

You can update a user's role at any time from the Organization dashboard by clicking on “Edit”.