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Training access links

Training access links make it easy for admins to invite workers — both internal teams and contractors — to self-enroll in Pixaera training.

When a user signs up through an access link, they are automatically allocated to a predefined group, site, or region, streamlining onboarding and ensuring the right training assignments from day one.

Admin experience

Step 1: Create an Access Link

  1. Go to the Organization → Users tab in your dashboard.
  2. Click Access links → Create link.

  3. Configure the link by:
    1. Naming it and adding a description — helpful for tracking and reporting.
    2. Setting an expiration date (optional) — automatically disables the link after a certain date.
    3. Enabling an enrollment cap (optional) — limit the number of users who can use it.
    4. Defining auto-allocation settings: specify which group, site, or region users should join automatically when signing up via this link.
      (You can combine these settings, e.g., assign both a site and a group.)

Create Access Link Filled

Once saved, the link can be edited, deactivated, or monitored.

Step 2: Manage & monitor your links

In the dashboard, you can view all existing access links.

Access Links

You can track usage for each link to see:

  • How many users have signed up via each link
  • Which users joined through each link
  • Where they were allocated (group/site/region)

Access Link Users

Learner experience (email)

  • A worker receives the access link from their training or operations manager.
  • They click the link to sign up or sign in to Pixaera.

Screenshot 2025-10-20 at 12.45.43

Screenshot 2025-10-20 at 12.46.12

  • Upon login, they are automatically allocated to the predefined group, site, or region.
  • They immediately see any assigned training modules in their dashboard.

Why use Access Links

  • Faster onboarding — no manual user creation needed.
  • Accurate allocation — ensures workers are placed in the correct training group instantly.
  • Scalable invitations — perfect for rolling out training to large contractor teams or new site hires.
  • Trackable sign-ups — see exactly who joined and through which link.

Pro tips 

  • Create separate links for each site or contractor group to simplify reporting.
  • Use the description field to include context, e.g., “Site A – Safety Induction – August 2025.”
  • Set an expiration date to prevent outdated links from being reused.