Skip to content
  • There are no suggestions because the search field is empty.

Scheduling and managing Pixaera classroom sessions

This guide shows you how to efficiently schedule, manage, and track all your in-person training sessions directly in the Pixaera dashboard.


1. Accessing the Classroom Tab

  • From the left-hand navigation menu, select Classroom.
  • You'll be redirected to the Classroom Management Page where you can add a classroom session.

  • This is your central hub for managing everything related to classroom delivery.

2. Create a new session

  • Click Add Session button to complete the Classroom Session Details
  • Fill in the session details:
    • Select the training module 
    • Pick date and time
    • Choose the Location/Site (select from your configured sites)

💡 If you don't see the site location that you need, you can create it. Follow the steps in this article for guidance.

  • Assign a room where training will take place
  • Appoint an instructor to lead the session

💡 You can only assign users with a “Classroom Host” permissions as instructors. If you don’t see the user in the list, please reach out to your admin or help@pixaera.com for support. For more details on the user roles and permissions, please refer to this article.

  • Click Create session to save the session.

3. Add participants

  • After session creation, you’ll have the ability to add your participantsю

Note: You can access and edit the session anytime from the calendar.

  • Add participants to a classroom session by:
    • Selecting from existing users
    • Creating new users
    • Bulk Uploading
Selecting from existing users

You can search for users that already exist in the Pixaera Platform and add them to your classroom session.

 

Creating users

When adding a new user, you must complete their information. Add their personal details, identification method (ID for external workers, and email – for user within your organisation), and allocate a user to their site, region or group. You can add both internal employees and external contractors in the same workflow. 

Bulk upload
  • You can bulk add users by clicking “Bulk upload.”
  • Download the provided CSV template and fill in the required participant details (email, ID/passport, etc.).


  • Upload the completed file, and the system will automatically populate the participant list.
  • Сonfigure the columns by matching them to the ones in your document to make sure user data is displayed correctly.

  • Once reviewed, click “Continue to review users” and review the upload.

  • Click “Continue to allocations” to place users to a correct site/group/region (optional).

  • Click ‘Complete upload’ to finish uploading participants.

4. Manage session details

Open the session you’ve created anytime to:

  • View and edit session details
  • Add or remove participants
  • Cancel the session if plans have changed

From the calendar view, you can duplicate and delete each session by clicking on the three dots on the left.

Best practices

  • Always accurately define the details of your classroom session, with the module, site location and your participants.
  • Use the Calendar view to prevent scheduling conflicts.
  • Add buffer time between sessions for check-in/setup.
  • Mark attendance within 24 hours of session end for accurate trends.

What to do next

Once your sessions are set up, explore these next steps to maximize training impact: